The digital workspace is a new norm. The pandemic made it happen—companies realized that work-from-home as a business model is viable. As a result, 25% of the workforce will be working from home in 2022, and about 45% will work on a hybrid schedule.
So, how do you set up a digital workplace? There are several key factors that you have to consider, and we will show you the steps to help you out.
What is a digital workspace?
A digital headquarter is a new term. It refers to a work environment where people operate the business remotely. However, it is still a physical space without the massive requirement for real estate.
Today’s three models of work are office-centric design, virtual office design and hybrid design. The digital workplace you want to create is a hybrid, as it promotes a balance between high performance and fatigue. Office work requires transportation. Virtual work often results in lots of meetings and the feeling of being lost.
Factors to Consider When Building a Digital Workspace
Since the pandemic began, many employers shifted their models from office-centric to hybrid. Studies show that the success rate of these employers is 83%, while employees are happy and successful 71% of the time.
1. Collaborative Solutions
When people started working from home—they still had scheduled and held meetings in the same way they did in an office, albeit virtually. A practice like this is something you need to abandon as it results in fatigue.
Virtual collaboration must be intentional. If possible, people should video call each other as the situation necessitates it. However, managers must also reduce the time they require for people on these meetings, as they are not productive.
You must also provide self-service tools to make them independent. They can use these tools to create tickets, access data, upload their work and many other things. It gives them empowerment, and empowerment makes them productive.
2. Use Cloud Infrastructure
One thing that you want to do is set up an office where you put your servers. All data must be in there—and your employees will have access to the software programs they need.
A cloud infrastructure consolidates everything about your company. For example, you can now migrate employees to these systems to work on a single platform. It’ll be easier to manage things if you have one repository of data—just make sure you have a backup.
If you cannot build this, for now, you can always get the services of companies that can help you with this level of IT infrastructure. An excellent example of this is Google Suite. It has many tools that employees can use to collaborate.
3. Security Tools
Now that your employees are using their computers and laptops, you are opening yourself to vulnerabilities. Viruses and malware can infiltrate our systems.
As such, you need to put security practices in place. If you are using a cloud service provider, security should not be a big problem. Microsoft and Google, for example, have high-security levels.
Surely, you have outsourced tools or tools you are renting from companies. Choose those that allow you to set and improve their security systems—you must hire an in-house IT Security specialist who will take charge of these matters.
4. Human Resource Practices
Studies show that those who work virtually want things to help them get motivated. They need autonomy, as it makes them decide between productivity and personal time. They also need support for their careers and a sense of belongingness.
To address these needs, you need a human resources department to work on processes and standards. The role of HR is to establish rules and policies that will help guide your employees.
They will also analyze current trends about the demands of virtual workers. On top of that, the HR team has to devise work practices, promotion systems, career awards, rewards and recognition.
5. Flexible Integrations
The tools you choose must be flexible enough to integrate with other software programs. It is crucial, especially if you are in the tech industry like GGBet casino.
Technology is advancing at a rapid pace. Some new trends and processes emerge every so often. If your current systems do not give room for integration, you will be left behind.
For example, let us say that you work in the e-Commerce industry. In this situation, you must use a software system to integrate with others like marketing, printing, logistics, and so much more.
Remote work is much more complicated than the traditional office setup. The long-distance and infrastructure technology are the things that make them hard to implement. Nevertheless, it would help if you started working on it. Little by little, your company will finally achieve a status of balance as a hybrid digital workspace.