Every writer and editor looks for innovative ways to save time and be more productive during their work hours. And honestly, proofreading and editing take almost as much time as it takes to write a piece.
So, what can you do to get away with it faster?
Well, many professional writers and editors out there rely on technology. In the world of automation, if you are not utilizing AI to accelerate and automate your work, you are missing out on a lot.
Some people vouch for using speech-to-text software to write faster, installing grammar editing plugins, and running quick language checks. In this article, we will discuss how grammar editing tools help you save time.
Students who have a lot on their plate and need to complete their assignments seek best essay writing with top writers to maintain good grades. However, professional writers use AI-based editing tools to make their work easier.
Automated Spelling Suggestions
Typos are very common and sometimes take two to three rounds of proofreading to spot. Editing tools, on the other hand, are quick to scan and highlight spelling errors within seconds. Furthermore, they suggest corrections that can be applied with single clicks for each. The overall process fixes the basics quickly and saves you time for more intensive editing.
Some advanced tools can easily be plugged into your writing software and offer real-time suggestions, removing the need to run a separate spell-check.
Correcting Punctuation on the Go
Like spelling, punctuation errors are the most common issues writers face. AI-based editing tools follow the standard language rules and highlight punctuation mistakes in your write-up. Again, these tools offer suggestions that you can cross-check and apply.
Editing tool plugins help you identify punctuation errors as soon as you make one and propose on-the-spot corrections, allowing you to improve your write-up on the go.
Note: It is critical to apply your reasoning before accepting a suggestion because sometimes the corrections may not align with the context. For example, your annotated bibliography might demand following strict punctuation rules of a certain formatting style.
So, use your own judgment when performing the final check of your text.
Refining Your Sentences
How you structure your sentences plays a huge role in the impact your write-up creates. While you take every measure to ensure there are no grammar errors, some genuine mistakes are bound to occur. Like missing an ‘s’ with a verb to make it singular or aligning the verb with a secondary subject instead of the main one.
Grammar editing tools point out all such easy-to-miss faults in your written piece and help you modify them with a click, saving you from zooming in on every sentence to find errors. Besides, advanced tools, such as Grammarly and Hemingway Editor, also highlight fluff and unnecessary adverbs.
Another way these tools help you improve your write-up is by suggesting shorter-phrase alternatives for superfluous sentence fragments, such as:
“There are a number of books that talk about mental health and its importance.”
Vs.
“Several books talk about mental health and its importance.”
Advanced AI-enabled software also allows you to rewrite complex and awkward sentences to achieve clarity and better readability.
Maintaining Tone Consistency
The delivery of your write-up should line up with the intent of your article and its target audience. Based on these factors, your tone can be formal, informal, informative, authoritative, friendly, professional, etc. The tone can make or break your content. Hence, it is important to maintain consistency.
Grammar editing platforms have a built-in tone detector feature that indicates whether the tone of your written piece is coming across how you want it to be. It asks you about the tone-setting in the beginning and analyzes the content based on your input. This feature prevents the occurrences of tone deviations and saves you a lot of time spent trying to figure out the parts of the content that sound off.
On a side note, tone and delivery analysis are often bundled into premium plans of these software programs and can only be accessed when you upgrade the plan.
Removing Repetitiveness and Redundancy
Repetitiveness and redundancy are frowned upon in the professional literary world. Repetitiveness is when you write the same information twice or more in similar or different ways. On the other hand, redundancy often refers to when you write two or more words in a sentence that have the same meaning.
For example, “I am not going to never call you back again.”
This sentence has two instances of redundancy:
- ‘Not’ and ‘never’
- ‘Back’ and ‘again.’
Grammar editing tools offer words and phrase alternatives to help you improve your write-up and reflect more maturity and professionalism in it. Repetitiveness and redundancy often go unnoticed as we generally use them in colloquial language. You only need to click on ‘Accept’ to apply the suggestions without spending many hours analyzing ways to fix the issues.
Improving Word Choice
A word, if used many times in a written piece, starts standing out and sounding awkward. A well-formed content keeps the repetition of words in check and uses better vocab. Whether you refer to a thesaurus while writing or prefer to change vocab during editing, you waste a lot of time on figuring out which alternative will fit best.
Popular grammar tools give you word choices within their editor windows, where you can directly review the alternatives and switch to the appropriate ones with a click. This feature significantly helps you level up your written piece and makes it more impressive.
Conclusion
To maintain the spark in your writing, you must rigorously proofread and edit your content. However, most writers dread this part. New-age, AI-powered editing tools are one of the best inventions in the literary field. They not only save time but also help you produce top-notch content with less effort.